Receptionist/Admin & Finance Support

Admin · Calgary, Alberta
Department Admin
Employment Type Maternity leave
Minimum Experience Entry-level

We’re ZGM.  We are the largest, full-service agency in Alberta with over 80 employees based in Calgary and Edmonton.  We’ve won both national and international awards. So, what does all this mean for you?  It means we have depth.  It means we have a great deal of talent and experience, and it means we are a great employer. ZGMers are curious; they aren’t afraid to speak their mind, and they come to work every day ready for the next challenge. We like to think we make a difference by delivering experiences and results for brands that value imagination and innovation - and we have a lot of fun doing it.  Still not sure - check out our employee handbook here 

For this opportunity:


ZGM Modern Marketing Partners is looking to fill our receptionist/admin support role. This is a maternity leave position that can start mid-October and could go for 12-18 months.

This position requires an outgoing, proactive team player with the ability to multi-task and support the ZGM team in ensuring the office is operating smoothly. The ideal candidate will be the first point of contact at our reception desk for clients, vendor partners and visitors. Bookkeeping or entry level accounting knowledge would be a definite asset.


Other responsibilities include:



  • Ability to manage a low-traffic reception desk
  • Answering phones and transferring calls
  • Greeting clients/suppliers and visitors
  • Handling all courier requests



  • General Bookkeeping and Administrative duties under Controller’s direction
  • Bank deposits, filing documents
  • Assisting in the management of Accounts Payable
  • Assisting in the management of Accounts Receivable
  • Processing client billings



  • General administrative duties
  • Ordering, tracking and maintaining stock and inventory levels
  • Ordering internal business cards
  • Manage postage/machine
  • Process incoming and outgoing mail
  • Assisting with corporate event planning
  • Assist Partners in scheduling and travel
  • Proficient in Microsoft Word, Excel and Outlook
  • Purchase and tracking stock imagery, software, music, etc. as required



  • Highly developed interpersonal and communication skills
  • Superior organizational and time management skills with a strong attention to detail
  • Establish a positive and partnering relationship with all team members
  • Contribute to building a positive agency culture
  • Passion for the industry


You’ll have a can-do attitude, proficient in Microsoft office, strategic thinker, financially driven mind, marketing & advertising experience is a plus. You are organized go-getter, work and think independently, have a keen attention to detail, and be flexible and able to work outside of regular business hours on occasion if required. 


If this sounds like something you’d be interested in, send us your resume and cover letter and tell us why you’d be a great fit for ZGM.



We at ZGM are committed to ensuring that all people, across age, race, ethnicity, gender, sexual orientation, faith, and physical abilities, feel welcome and are represented in our decision making. We promise our staff, clients, and communities that we will never stop learning, sharing, and working toward becoming a more equitable organization.

Thank You

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  • Location
    Calgary, Alberta
  • Department
  • Employment Type
    Maternity leave
  • Minimum Experience